Do you ever feel like you’re caught in an existential trap designed to keep you constantly busy, yet never able to achieve as much as you need to? If this sounds familiar, you’re likely allowing time to be stolen from you by sneaky little everyday activities that seem harmless until you assess how great their impact in fact is. Read on to discover what you can do to remedy this issue and put your valuable time to better use:
Investing a chunk of time now into assessing all your business processes and determining which ones can be automated will gift you with an astonishing ROI in the future. There are programs available for almost any business operation you can think of – from freight management software to automated bookkeeping and accounting suites, right through to advanced chatbots– each one designed to free up time for you and your staff, allowing you to focus on more revenue-driven activities.
2. Dial Down the Notifications
While most people can’t get away with completely shutting down their phones while at work – you need to be contactable in an emergency after all – it is important to cut back as much as possible on the incessant distraction of notifications. While a glance at your phone mid-task can seem innocuous, these attention disruptors stop you from getting into a state of flow with your work keeping your brain so perpetually distracted that this lack of attentiveness can turn into your default setting. The simplest fix for this is to turn off all non-essential notifications. That way you know if you get a notification, it’s important enough to warrant your attention.
3. Batch Tasks
Now that you’ve managed your notifications to ensure only the urgent stuff can interrupt you, you’ll need to set aside key points in the day where you check and respond to everything else. Tackling notifications in this way allows you to be more thorough in your responses. Never again will you be struck with the awful realization that you let an important email slip through the cracks because you checked it in the middle of doing something else, decided to respond later, but then forgot about it altogether.
4. Reassess Meetings
While meetings may be vital for your business, they can often devolve into time-suckers filled with redundant conversation that isn’t adding value. To avoid this, cut your allotted meeting times down by a quarter and let staff know that all matters need to be covered within this time frame. This way, all the essentials can be hit, and the unnecessary discussions cut away.
A simple switch to stand-up meetings can boost the efficacy of this tactic. People tend to get a bit too comfortable when seated. Whereas, if staff are on their feet, they’re more inclined to get to the point, meaning the meeting will move along at a snappier pace.
While it’s understandable to want to oversee everything in your business, the longer you keep this up, the more overloaded you will become. There are bound to be tasks you’re currently carrying out that could be outsourced to a skilled professional. Examples include IT support, web marketing and numerous others. You’d be surprised at how cost-effective this can be, and at how much extra value you can squeeze from your time by freeing yourself from these tasks.
At times, we can all feel like we’re drowning in a see of professional requirements. However, with a few small changes, you radically alter your work life to find more time for the tasks that matter most.